City of Sausalito
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Senate Bill 272
On October 11, 2015, the State of California enacted Senate Bill 272 (SB 272) which required local agencies to make publicly available a catalog of application software (“Enterprise System”) that is used enterprise wide.
Enterprise System
"Enterprise System," as defined by Senate Bill 272 (SB272), is referred to as a system that “collects, exchanges, and analyzes information that the agency uses” in multiple departments and/or is an original data source.Requirements
For each agency’s Enterprise Systems the following is to be disclosed:- Current system vendor.
- Current system product.
- A brief statement of the system’s purpose.
- A general description of the categories or types of data.
- The department that serves as the primary custodian.
- How frequently the data is collected.
- How frequently the system data is updated.
Exceptions
Local agencies must disclose Enterprise Systems with the following exceptions:
- Physical access control systems, including employee identification management, video monitoring and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure pursuant to Section 6254.19.
- The specific records that the information system collects, exchanges, or analyzes.
In addition, the bill is not intended to "permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting public records." If the public interest is served by not disclosing or is best served by disclosure of "system name, brief title, or identifier of the system," then the agency may provide these brief details of the system.
All agencies are to complete this posting by July 1, 2016 and update annually.
The full text of Senate Bill 272 can be found here.
Catalog of Enterprise Systems - Updated May 2016
|
Vendor |
Product |
Purpose |
Data Type Stored |
Primary Custodian(s) |
Data Collection Frequency |
Data Updated |
|
Microsoft |
Windows Server |
File, print and application services |
MS Office files, Adobe Acrobat, images, audio recordings |
All Departments |
Daily |
Daily |
|
Microsoft |
Windows |
Creation and organization of digital work product and the running of applications |
MS Office files, Adobe Acrobat, images, audio recordings |
All Departments |
Daily |
Daily |
|
Microsoft |
Office |
Creation and organization of digital work product and the running of applications |
Office file types are not stored within the application. |
All Departments |
Daily |
Daily |
|
Microsoft |
Access |
Parking Database |
Names, addresses, email addresses, phone number |
Parking Division |
Monthly |
Daily |
|
Microsoft |
Access |
Old Business license Database for periodic review. |
Names, addresses, email addresses, phone number |
Finance Division |
Data is no longer collected for this database. |
No longer updated. |
|
Siemens |
SityLoad |
Perform & record parking card deposits |
Includes hexadecimal parking car numbers, date/time stamps & deposit values |
Parking Division |
Infrequently |
Infrequently |
|
POM |
Meter Manager |
Perform & record parking card deposits |
Includes parking card numbers, date/time stamps & deposit values |
Parking Division |
Daily |
Daily |
|
Digital Payment Technologies, Inc. |
Back Office Support Systems (BOSS) |
Pay stations management & configuration tool |
Tracks pay station payment information including payment date/time stamps, values & payment type (including truncated credit/debit card numbers |
Parking Division |
Daily (weekdays) |
Daily (weekdays) |
|
T2 Systems Canada, Inc. |
Digital Iris |
Pay stations management & configuration web portal. |
Tracks pay station payment information including payment date/time stamps, values & payment type (including truncated credit/debit card numbers |
Parking Division |
Daily (weekdays) |
Daily (weekdays) |
|
VenTek Int’l |
venVUE |
Pay stations management & configuration web portal. |
Pay stations management & configuration web portal. |
Parking Division |
Daily (weekdays) |
Daily (weekdays) |
|
Genetec |
AUTOVU |
License Plate Reader Pilot Program: Software |
Tracks geo-position, date/time stamps and license plate information and collates with LPS camera information for parking enforcement |
Parking Division |
Daily |
Daily |
|
Genetec |
Security Center |
License Plate Reader Pilot Program: Configuration and Management System |
Manage the LPR system and integrate all 'reads' from the LPR system during operation for parking enforcement and violation arbitration |
Parking Division |
Weekly |
Weekly |
|
Accela
|
Springbrook |
Accounting/Payroll |
Accounting Records |
Admin. Services, all Departments. |
Daily |
Daily |
|
Granicus |
Webcasting, Online agendas |
Video streaming of public meetings, online agendas |
Audio and Video of recorded public meetings, agendas, staff reports. |
City Clerk, I.T., CDD, DPW |
Weekly |
Daily |
|
Granicus |
Boards and Commissions |
|
Names, addresses, phone numbers of Board Members and Candidates. |
City Clerk, I.T. |
Weekly |
Weekly |
|
SoniClear |
Gov Recorder |
Audio minutes transcription. |
Audio recordings of Council and Planning Commission Meetings. |
City Clerk, I.T., CDD |
Weekly |
Weekly |
|
Peak Democracy |
Open Town Hall |
Online Outreach and Citizen Participation |
Registration information including name and address information. Citizen feedback. |
City Clerk |
Quarterly |
Daily |
|
ESRi |
Arc GIS |
Graphical Information Management |
Parcel data, Sewer infrastructure data |
DPW |
Daily |
Daily |
|
NexGen |
Asset Management. |
Sewer, waste water and public works asset management database. |
Trouble tickets, part numbers, photographs and video of sewers and pipes. |
DPW |
Daily |
Daily |
|
Industrial Scientific |
iNet |
Gas detection hardware and software for employee safety. |
Air quality data. |
DPW |
Daily |
Daily |
|
Marin County |
MarinMap |
Countywide GIS |
Graphically represented parcel data. |
DPW |
Read only |
Read only |
|
Jamar Technologies |
TraxPro |
Traffic Speed Analysis |
Anonymous vehicle speed and traffic counts. |
DPW |
Upon resident request. |
Daily for 30 days from request. |
|
RU2 Systems |
Fast 250 |
Real-time digital display and anonymous logging of anonymous vehicle speed. |
Anonymous logs of traffic speed. |
DPW |
Quarterly |
24x7 |
|
DocuWare |
DocuWare |
Document Management |
Resolutions, archived/historical Council minutes, legal agreements |
City Clerk, I.T. |
Weekly |
Weekly |
|
OpenGov |
OpenGov |
Financial Transparency |
Finance data |
Admin. Services |
Weekly |
Weekly |
|
Tiburon |
RMS |
Records Management for Law Enforcement |
Crime Data |
Police Dept. |
Daily |
Daily |
|
Tiburon |
Copperfire |
Report and Forms Generation Program for Crime Reporting and Booking |
Crime Data |
Police Dept. |
Weekly |
Weekly |
|
California Department of Justice |
Computer Aided Dispatches |
Calls for service |
Names of crime reporting parties, addresses. |
Police Dept. |
Daily |
Daily |
|
California Department of Justice |
CJIS |
California DoJ database of probation, warrants, protection orders. |
Personal information of individuals with warrants, protection orders, probation/parole information |
Police Dept. |
N/A |
N/A |
|
Critical Reach |
APBnet |
Law Enforcement Alert System |
Time sensitive alerts such as missing persons, criminal activity or threats to public safety. |
Police Dept. |
Weekly |
Daily |
|
Digital Ally |
Digital Ally |
In-car video cameras, storage. |
Video recordings from patrol events. |
Police Dept. |
Daily |
Daily |
|
SSD Systems |
SSD Video Surveillance |
CCTV for Police Building |
Video recorded by CCTV cameras at Police Dept. |
Police Dept. |
Daily |
Daily |
|
Bair Analytics |
Raids Online |
Crime Report Mapping |
Geographically represented crime statistics |
Police Dept. |
Monthly |
Monthly |
|
ShoreTel |
ShoreTel VoIP |
Integrated Voice over IP PBX and voicemail. |
Voicemail messages. |
All Departments. |
Daily |
Daily |
|
Microsoft |
Exchange |
Email, calendar and contact database. |
Email messages, contacts, scheduling data. |
All Departments, I.T. |
Daily |
Weekly |
|
Vision Internet |
City Website |
Website |
Municipal code, agendas, minutes of the City Council, boards and commissions, calendar of events, streaming meetings, planning information, resident and visitor information about Sausalito |
All Departments |
Daily |
Daily |
|
Mail Chimp |
Mail Chimp |
Email Distribution System for Sausalito Currents. |
Topical news headlines, subscriber email addresses |
City Clerk, Library, All Departments |
Weekly |
Weekly |
|
Netfile |
Netfile |
Online filing of Form 700, statement of economic interests. |
Declared economic interests of elected officials and City management. |
City Clerk |
Annually |
Annually |
|
Active Network |
ActiveNet |
Online Class Registration Software |
Online registration, payments, instructor tracking. |
Parks and Recreation |
Daily |
Daily |
|
Envisionware, Inc |
PC Reservation |
To create a code used for accessing public stations and reports on time used. |
How much each public stations used. |
Library |
Daily |
Daily |
|
Online Computer Library Center |
OCLC |
Links catalogs, training and information sharing to a world- wide library network. |
Resources used or accessed |
Library |
Weekly |
Weekly |
|
MarinNet |
Sierra |
Marin County repository of books checked out and information on books available. |
Users name and library card number. |
Library |
Daily |
Daily |
|
SenSource |
PeopleCounter |
Product to count library patron entering/leaving the library. Data accessed through cloud-based site |
Number of patrons using each library entrance. |
Library |
Daily |
Daily |
|
Sidecar Publications |
Gimlet |
Software to build a database of Q&A for Library staff and patrons. |
Various questions and their answers |
Library |
Weekly |
Weekly |
|
File Maker |
File Maker Pro 7 |
Database for recording building inspections. |
Names, addresses, details pertaining to permitted building projects. |
CDD |
Daily |
Daily |